Pre-Award (PA)

The best preparation for a successful funding decision is the solid planning and preparation on the variety of issues needed to submit a high quality competitive proposal. The work of pre-award research administrators prepares the way for successful implementation of the funded project. The Pre-Award Certificate provides instruction in the broad scope of responsibility for research administrators who work with investigators to plan, develop, and prepare grant proposals for submission, and who trouble-shoot with various agency personnel, institutional administrators, and investigators to ensure all issues are clarified before an award is made. The program features workshops and sessions on finding and disseminating funding opportunity information, proposal development and submission, budget preparation, award review and acceptance, post-submission communications, the responsible and ethical conduct of research, eRA systems and other relevant topics.

Two (2) workshop and five (5) concurrent sessions (four (4) required sessions; one (1) elective session)

Required Workshop

WS2: Proposal Budget Development: Building a Basic Grant Budget

Sunday, May 7, 2017 - 9:00am to 12:30pm

Content level: Basic

Are you new to pre-award or do you feel overwhelmed when a Principal Investigator (PI) contacts you for help developing a budget? Then let us help you not only understand the fundamentals of creating an effective budget for both federal and private grants, but also give you tips and tricks for creating time-saving templates. We will discuss effort and the considerations needed to account for the National Institutes of Health (NIH) salary cap, the benefits of a detailed travel budget, and calculating the correct Facilities and Administration (F&A) base. Additionally, translating the budget to the budget justification will be discussed.

Certificate: PA-R

Learning objectives:

  1. Outline the major factors in an effective budget.
  2. Provide detail on the budget components most heavily reviewed by sponsors.

Prerequisites: None

Speaker(s):

Erin Bhagvat, Research Administrator, University of South Florida and Dan Wojcik, Senior Research Administrator, University of Florida

WS8: Proposal Development: Pre-award Overview

Sunday, May 7, 2017 - 1:30pm to 5:00pm

Content level: Basic

Pre-award research administrators are often called upon to provide training and to assist investigators with all aspects of proposal preparation and, therefore, need to have a basic knowledge of all the steps in the process. This workshop will cover the different types of proposals; how to read and interpret proposal guidelines; sections of the proposal: summary/abstract, problem/need statement, goals & objectives, methodology, evaluation, personnel, institutional resources, and timeline; and the importance of organization and presentation. While budget development is a key component of proposal preparation, that topic is the focus of a separate ½ day workshop so will not be covered in this session. I always strive to make my presentations as interactive as possible, so the session will incorporate hands-on individual and small group activities, and will encourage all participants to contribute their experiences and ask questions throughout. The intended audience is new pre-award research administrators who wish to gain a thorough understanding of the proposal development process.

Certificate: PA-R

Learning objectives:

  1. Identify the types of proposals, interpret and address proposal guidelines and understand their impact on proposal organization.
  2. List and describe the parts of a typical proposal and understand how their organization and placement affects the review process.

Prerequisites: None

Speaker(s):

Anne Schauer, M.A., CRA, Director of Research and Sponsored Programs, Miami University and Tabatha Lemke,  Grant Manager, Research Sanford Health

Required Concurrent Session

M401: Pre-award Preparation for Post-award Success

Monday, May 8, 2017 - 3:45pm to 5:00pm

Content level: Basic

Winning a grant award requires preparation at many levels, as does the administration of an award. In this session attendees will learn how to guide the investigator through the in-depth planning required for a successful series of proposals. This includes both scientific and practical preparation such as researching sponsor priorities. On the organization level, preparation and management involves a wide range of compliance issues. Attendees will leave the session with resources for planning and managing proposals and awards. This session will be most useful for newcomers to research administration and administrators at smaller institutions.

Learning objectives:

  1. Knowledge of the many levels of investigator and institutional compliance.
  2. A framework for guiding investigators to successful proposal activities.

Prerequisites: None

Speaker(s):

Kathryn Watkins, Med, Assistant Vice President, Research Admin, The University of Akron and Heather Kraus, Senior Manager for Research Administration, University of Michigan

T302: Post-Submission to Award Acceptance

Tuesday, May 9, 2017 - 1:45pm to 3:00pm

Content level: Basic

The pre-award office is responsible for dealing with a variety of issues that arise after proposal submission and lead to acceptance of the award. The pre-award administrator should be able to deal with publication restrictions, intellectual property, indemnification, facilities and administrative costs questions, and know how to address such special situations as international agreements and JIT requirements. The session will identify troublesome clauses and discuss how to determine what to accept and what to reject, and other difficult contract review topics.

Certificate: PA-R

Learning objectives:

  1. Review different types of award terms and conditions, including Federal Acquisition Regulations and different grants policy manuals.
  2. Negotiate acceptance of awards.

Prerequisites: None

Speaker(s):

Beverly Maddox, Director of Reseach Administration, College of Health and Human Services, Kennesaw State University and Charna Howson, Director, Sponsored Programs, Appalachian State University

T402: Electronic Research Administration

Tuesday, May 9, 2017 - 3:15pm to 4:30pm

Content level: Intermediate

The presentation will look at how electronic Research Administration (eRA) has changed the practices and procedures at research institutions. It will detail what issues can arise from utilizing electronic systems and provide a discussion of best business practices in dealing with eRA issues.

Certificate: PA-R

Learning objectives:

  1. Understand what issues can arise from using eRA systems.
  2. Understand what can be done to mitigate eRA issues at their institutions.

Prerequisites: None

Speaker(s):

Sean Scott, CRA, Assistant Director, University of Kentucky

W202: Funding Development

Wednesday, May 10, 2017 - 10:30am to 11:45am

Content level: Basic

The aim of this session is to demystify the identification of funding opportunities by providing tips and techniques as well as an overview of various types of electronic search directories, engines, services and databases. Key considerations such as application due date, funding limitation, eligibility and other restrictions will be covered. Additionally search strategies using a wide range of funding programs, sources and opportunities applicable to specialty are provided. Participants will also review email alert services and the use of social media, particularly twitter streams as an optimal tool in funding development and dissemination of funding trends and opportunities in a global context. Tracking funding trends utilizing agency funding databases, new award reporting and forecasting via research.gov, etc are also outlined. Other approaches to finding funding such as attending professional meetings to connect with program officers as well as interact with peers with similar interest will be discussed.

Certificate: PA-R

 

Learning objectives:

  1. Identify funding opportunities utilizing electronic, social media and interpersonal mechanisms.
  2. Examine best practices in communicating funding opportunities and programs of significance to investigators and interested parties.

Prerequisites: None

Speaker(s):

Amy L. Deborde, Business Director, Cincinnati Children’s Hospital Medical Center

Elective Concurrent Session

T102: Motivating Reluctant, Inactive or Inexperienced Investigators to Pursue Grants

Tuesday, May 9, 2017 - 9:15am to 10:30am

Content level: Intermediate

In recent years competition for grants has greatly intensified for many reasons, causing investigators at all career levels to become reluctant, discouraged or inactive in seeking support for their research. New investigators face their own challenges in getting that first award. This session will offer an overview of characteristics of reluctant, inactive, inexperienced or discouraged investigators that deter them from pursuing grant funding. Based on a literature review and best practices, an array of strategies and solutions will be offered, including incentives, mentoring, partnering, targeted workshops, and individual strategic plans for research funding. Participants will be encouraged to share examples and case studies of their own best practices for motivating and working with these investigators. The session will be interactive and participatory for research administrators (proposal developers) from all types of institutions.

Learning objectives:

  1. Describe characteristics of inactive researchers at all career levels.
  2. List an array of strategies to encourage grant participation from faculty members at all academic levels.

Prerequisites: None

Speaker(s):

Marjorie Piechowski, PhD, Emerita Director of Research Support, University of Wisconsin-Milwaukee