Contracts and Subagreements

May 7 - May 8, 2018
Intercontinental New Orleans
New Orleans, LA

Program Overview

Understanding grants, contracts and subagreements and developing best practices for administering those award mechanisms are important concepts to consider when determining what awards to accept at your institution. 

  • What are the risks to your institution to accept one award mechanism versus another?
  • How important are the terms and conditions when you are deciding what to accept, when to accept it and when to negotiate?
  • Properly administering the awards includes developing best practices for the subagreements you issue to other institutions.
  • What terms should be added to the subagreement to mitigate the risks identified in the subrecipient risk assessment?
  • What processes could you implement at your institution to appropriately monitor subagreements?

Course Curriculum 

Module 01: Contracting for Grants

  • What is a grant mechanism?
  • When is a grant mechanism appropriate?
  • What if you’re not working with the government?
  • What clauses, when, and why?

Module 02: Federal and Non-Federal Contracting

  • What is a contract?
  • When is a contract appropriate?
  • What type of organization is your sponsor?
  • Considering and Mitigating risk?
  • Other types of Contracts in the research enterprise

Module 03: Subawards (Subgrants and Subcontracts)

  • What are subawards and when do you need one?
  • What are your institutions responsibilities when giving funds away?
  • The regulatory landscape around subawards
  • Uniform Guidance – risk assessment
  • Subcontract – what to flow down and why

Module 04: Foreign Collaborations

  • The regulatory landscape around foreign collaborations
  • Risk assessments and opportunities
  • Uniform Guidance impact ​

Topics Included

  • Key concepts and terminology for grants, contracts and subagreements
  • Regulations that determine the award’s content and applicability to your institution
  • Factors to consider when accepting the award
  • Key Terms and Conditions and Flow Down requirements – mandatory flow down clauses versus negotiable clauses
  • Subrecipient risk assessment and subagreement monitoring

Intended Audience

This session is intended for mid-level research administrators and will also provide sufficient basic information to help those who are new to administering grants, contracts and subagreements.

The content will be organized around case studies and hands-on practice.